Event planning & coordination in the GTA, york region and beyond
Pulling off a remarkable event takes more than just good ideas, it takes thoughtful planning and attention to detail
I offer coordination and planning services that take the pressure off, so you can focus on enjoying the experience
Whether it’s a business gathering or a personal milestone, I’ll work with you to make sure every detail fits your vision
day of coordination
Starting at $920
You’ve done the hard work planning, now it’s time to enjoy the big day.
I handle all the moving parts, ensuring everything runs smoothly and stress-free. From timelines to troubleshooting, I’ll ensure every detail is covered so you can focus on the moment
What's included:
- A welcome call and two additional meetings to discuss the Client's vision
- I’ll take the reins on the final details you’ve already organized
- I’ll be onsite for up to 10 hours, managing vendors, timelines, and schedules
- You’ll get a checklist to ensure nothing is missed ahead of the event
- Attendance at rehearsals, if requested by the Client
partial planning
Starting at $1,400
Need help bringing your plans and vision to life?
I’ll collaborate with you to refine details, connect with trusted vendors, and tie it all together. Whether you're halfway there or just need extra guidance, I’ll step in to make sure your event comes together perfectly
What's included:
- A welcome call and two additional meetings to discuss the Client's vision
- Development and management of a detailed timeline and wedding day itinerary, including a floor plan, finalized 6–8 weeks before the event
- I’ll handle communication with vendors and logistics starting 12 weeks out
- I’ll be onsite for up to 10 hours, managing vendors, timelines, and schedules
- You’ll get a checklist to ensure nothing is missed ahead of the event
- Attendance at rehearsals, if requested by the Client
full event planning
Starting at $3,280
From concept to execution, I take care of every detail to bring your vision to life. I’ll work with you on creating the look and feel of the event, managing vendors, and keeping everything on track.
What's included:
- A welcome call + a monthly meeting to discuss and stay on track with planning
- Design and décor planning tailored to your vision
- I’ll assist with finding, booking, and negotiating with vendors that fit your needs
- I’ll join you for venue tours and planning meetings
- I’ll be onsite for up to 14 hours, managing vendors, timelines, schedules, set up & tear down
- Customized event planning binder with timelines, checklists, and key details
- Attendance at rehearsals, if requested by the Client
Add ons available
Additional hours for on-site support
Additional on-site coordinator
Event Content Creation
Event Design Services
Why Work with me?
I am not only a service provider but your trusted partner in creating experiences that inspire
By working with me, you’re choosing creativity, precision, and unparalleled professionalism
What You Can Expect:
- Tailored solutions that match your vision and needs
- Thoughtful planning, no cookie-cutter solutions
- Clear communication and stress-free planning
- High-quality results that leave a lasting impression
Ready to bring your event to life?
Fill out the inquiry form and schedule a quick call to discuss your vision
From there, we’ll lock in your details and get the ball rolling
A Glimpse at What I Do
Corporate Delivery
Freelanced and delivered centerpieces for Harry Rosen's 70th anniversary
Private Event Set Up
Helped set up for the exclusive Friends Only: Supermarket Event
Baptism Table Set Up
Set up a simple Eucalyptus garland and white rose bud vases for Baptism
Wedding Floral Set Up
Freelanced to set up ceremony
arch and aisle for intimate wedding
fREQUENTLY asked Questions
- Day of Coordination: Perfect for those who’ve planned everything and need a pro to step in and ensure everything runs smoothly.
- Partial Planning: Great if you’ve started planning but want help pulling everything together, like finding vendors or finalizing details.
- Full Event Planning: Ideal for those who want a hands-off approach. I handle everything from the first ideas to the final clean-up.
For full and partial planning, I recommend booking at least 9-12 months before your event to ensure availability. Day of coordination typically books 3-6 months ahead.
Yes! I’m happy to travel for events outside my local area (35km radius). Additional travel fees may apply, and accommodations may be needed for events requiring extended hours or late-night services.
I offer a 3-tier payment option:
- 50% of the total fee is due at the time of booking to secure your date.
- 25% is due three months before the event.
- The remaining 25% is due on the day of the event.
Absolutely! Add-ons like additional on-site support or extended hours, custom stationery designs, or a second content creator can be added anytime, depending on availability.
I have a network of trusted vendors I love working with, but I’m also happy to collaborate with any professionals you’ve chosen. My priority is creating a smooth experience for everyone involved.
Cancellation and rescheduling policies are outlined in your contract. Feel free to reach out if you have any questions or need clarification.
Yes! I handle everything from corporate retreats and marketing events to birthday celebrations and intimate gatherings.
Your custom timeline includes every detail, from vendor arrivals and setup to event flow and breakdown. It’s designed to keep everyone informed and ensure the event runs smoothly.
Click the “Book Now” button on this page to fill out the inquiry form. We’ll have a quick consultation to discuss your needs, and from there, we’ll finalize the details with an intake form, contract, and payment schedule.
Still have questions?
Reach out anytime by emailing welcome@sunshinevisuals.ca
I’d love to chat about how I can help make your event one to remember
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